Here's what you need to know — in plain English. No legal jargon, just the actual rules and what they mean for your home.
How to Get ApprovalWillowbrook is a deed-restricted community, which means all 213 homeowners agreed to certain standards when they bought their homes. The Design Review Board (DRB) exists to make sure changes look good for the whole neighborhood — which protects your property value too. Most requests are approved quickly. The goal isn't to say no; it's to keep Willowbrook a great place to live.
Consistent standards mean Willowbrook stays desirable. That helps everyone when it's time to sell.
The same rules apply to every home. No surprises, no favoritism.
Standard applications are processed within 30 days. Routine improvements get approved all the time.
This page covers what's allowed so you know before you build. No guessing.
The whole process usually takes less than 30 days. Here's exactly what to do.
Use this page to find the section that matches what you want to do (fence, shed, deck, etc.) and read the requirements before you start planning.
You'll need: (1) a site plan — a drawing of your lot from above showing where the improvement goes, and (2) photos or drawings showing what it will look like from the side.
Log in or create an account at the CPS Community Portal and submit your application. The fee is $25 for standard review (30 days) or $45 for expedited review (14 days).
You'll receive an email with the decision — approved, approved with conditions, or denied with the reason. If denied, you can usually fix the issue and resubmit for free.
Once you have written approval, you can start. All work must be finished within 45 days of materials arriving on-site. Noisy work (saws, hammers, etc.) must happen after 7:30 AM and before sunset.
Important: HOA approval is separate from city permits. You're still responsible for checking with the City of Delaware or Delaware County if your project requires a building permit. When in doubt, call the city first.
What's a site plan? It's a drawing that shows your lot from a bird's-eye view. Your original home purchase documents should include a plat or survey you can use as a starting point. Just mark where your new improvement will go and how far it is from the property lines. A hand-drawn sketch is fine as long as it includes measurements.
Click any category below to jump to those rules. Each section explains what's allowed in plain English, with examples to help you understand.
Fences are one of the most common requests. A few key things to know before you plan: fences can't go in your front yard, and they need to look good on both sides.
Adding a deck? Great news — most deck projects get approved. The main things the board looks at are how it's finished and whether the underside is covered if it's elevated.
Whether you're adding pavers, extending your driveway, or building a basketball pad — here's what the board looks at.
Sheds must blend in with the neighborhood. The board pays attention to size, height, materials, and how visible it is from the street.
Kids' playsets are welcome in Willowbrook backyards. These rules are mostly about materials and keeping the set looking good over time.
Want to grow vegetables or a dedicated flower bed? You can, but gardens need a defined border and must stay in the back yard.
Fire pits (including those standalone bowl-style ones) are allowed in Willowbrook, but need to be a safe distance from structures and property lines.
By using a fire pit, you agree to hold the HOA harmless from any accidents or property damage. Please also check local fire ordinances — Delaware County may have seasonal burn restrictions.
A privacy screen is a partial enclosure — think a pergola, a lattice wall next to a patio, or an attached arbor. Not a full fence. These rules keep screens from becoming de-facto fences without approval.
Want to hide your trash and recycling bins? You can build a dedicated screen for them. Here's what it needs to look like.
Solar panels are approved in Willowbrook. The main rule is straightforward: panels can't be visible from the street in front of your home.
Whole-home standby generators are approved. They need to be screened and quiet enough not to disturb neighbors.
Security cameras, outdoor lights, ring doorbells, EV chargers — anything attached to the outside of your home or lot that can be seen from outside is considered an "exterior fixture." Most are straightforward to get approved.
Repainting your home or a structure? Colors must be earth tones. Willowbrook doesn't allow metallic finishes, neon, or bright colors.
Adding onto your home? A room addition is attached to the house and accessed from inside. It must match your existing home in materials, roofline, and color.
In-ground pools are permitted in Willowbrook. Above-ground pools must stay within 12 inches of ground level unless specific grade changes are approved.
Pools almost always require a permit from the city or county. Get that government approval first — you'll likely need it before the HOA can finalize approval too.
A Little Free Library is a small book-sharing cabinet on a post in your yard. Willowbrook welcomes these — they build community. Here's what's required.
Sometimes a rule that works for most properties doesn't work for yours because of something unique about your lot — not because of a personal preference. In those cases, you can request a variance. Think of it like asking for an exception to the rule, with a good reason.
No matter what you're building, these rules always apply.
Applications are submitted through the CPS Community Portal. You'll create a free account, upload your site plan and photos, and pay the application fee online.
Go to CPS Portal →Questions? Email the board at topher.otten@gmail.com